Minutes of Annual General Meeting 2009

Sunday, 25 October 2009
Held on irc://irc.freenode.net/#odfriend

1. Commencement of meeting

Present:
Eric Lindsay
Jean Hollis Weber
Rob Unsworth
Sigrid Kronenberger
Lin M. Hall

Apologies:
Michelle Hallett
Gerald Smith
Kirsty Taylor
Ana Young

A quorum being present by 15 minutes after the advertised starting time (UTC 23:00 Sat 24 Oct or 08:00 Queensland time Sun 25 Oct), the President (Eric) declared the meeting open.

Jean noted that the apologies had all given her their proxy to vote on their behalf in favour of each of the motions on notice.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 16 November 2008.

Motion 1:
That the minutes of the General Meeting held on 16 November 2008 be confirmed as an accurate account of the proceedings of that meeting.

Moved Lin, seconded Eric. Eight votes in favour; none opposed; motion was declared carried.

3. Accounts

Jean presented the statement of accounts (PDF) for the 2008-2009 financial year.

Motion 2:
That the statement of accounts for the 2008-2009 financial year be accepted.

Moved Lin, seconded Eric. Eight votes in favour; none opposed; motion was declared carried.

4. Appointment of Auditor/Verifier

This past financial year we did not need auditing or verification; all we needed was a signed statement from the President and Treasurer, which is included in the PDF statement of accounts mentioned above. A Head for Business P/L is the company that did our audit and verification in the past and is available to do it again if needed.

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2009-30 June 2010, if auditing or verification is required.

Moved Lin, seconded Eric. Eight votes in favour; none opposed; motion was declared carried.

5. Election of Management Committee

No further nominations were received at the meeting.

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Lin M Hall
Secretary/Treasurer: Jean Hollis Weber
Committee member: Rob Unsworth
Committee member: Ana Young

Moved Lin, seconded Sigrid. Eight votes in favour; none opposed; motion was declared carried.

6. Management Committee’s Report

Jean presented the Management Committee’s report.

7. General business

Jean mentioned that we should put some of our money into an interest-bearing account, to help cover accountants’ fees. She will look into possibilities but thinks that this may not be available to community groups that do not pay account-keeping fees.

Meeting discussed possible uses for accumulated funds. See log of meeting for details.

8. Close

Eric declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
25 Oct 2009
Log of meeting is here.