Minutes of 2010 Annual General Meeting

Sunday, 19 December 2010
Held on irc://irc.freenode.net/#odfriend

1. Commencement of meeting

Present:
Jean Hollis Weber
Sigrid Kronenberger

Apologies:
Eric Lindsay
Lin M. Hall
Michelle Hallett
Gerald Smith
Kirsty Taylor
Rob Unsworth
Ana Young

A quorum was not in attendance by 30 minutes after the advertised starting time (08:00 Queensland time Sun 19 Dec). However, the Secretary (Jean) noted that she had 7 apologies in hand, all of whom had provided proxies which voted “yes” on the motions in the meeting notice, and no one had put forward any additional motions or requests for discussions.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 24-25 October 2009.

Motion 1:
That the minutes of the General Meeting held on 24-25 October 2009 be confirmed as an accurate account of the proceedings of that meeting.

Moved Sigrid, seconded Jean. Nine votes in favour; none opposed; motion was declared carried.

3. Accounts

Jean presented the statement of accounts (PDF) for the 2009-2010 financial year.

Motion 2:
That the statement of accounts for the 2009-2010 financial year be accepted.

Moved Sigrid, seconded Jean. Nine votes in favour; none opposed; motion was declared carried.

4. Appointment of Auditor/Verifier

This past financial year we did need verification of the accounts; A Head for Business P/L did our verification and is available to do it again if needed.

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2010-30 June 2011, if auditing or verification is required.

Moved Jean, seconded Sigrid. Nine votes in favour; none opposed; motion was declared carried.

5. Election of Management Committee

No further nominations were received at the meeting.

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Lin M Hall
Secretary/Treasurer: Jean Hollis Weber
Committee member: Rob Unsworth
Committee member: Ana Young

Moved Sigrid, seconded Jean. Eight votes in favour; none opposed; motion was declared carried.

6. Management Committee’s Report

Jean presented the Management Committee’s report.

7. General business

There was no general business.

8. Close

Jean declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
19 December 2010