Minutes of 2011 Annual General Meeting

Sunday, 11 December 2011
Held on irc://irc.freenode.net/#odfriend

1. Commencement of meeting

Present:
Jean Hollis Weber
Eric Lindsay

Apologies:
Lin M. Hall
Michelle Hallett
Gerald Smith
Ana Young

A quorum was not in attendance by 60 minutes after the advertised starting time (08:00 Queensland time Sun 11 Dec). However, the Secretary (Jean) noted that she had 4 apologies in hand, all of whom had provided proxies which voted “yes” on the motions in the meeting notice, and no one had put forward any additional motions or requests for discussions.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 18-19 December 2010.

Motion 1:
That the minutes of the General Meeting held on 18-19 Dec 2010 be confirmed as an accurate account of the proceedings of that meeting.

Moved Jean, seconded Eric. Six votes in favour; none opposed. Motion was declared carried.

3. Accounts

Jean presented the statement of accounts (PDF) for the 2010-2011 financial year.

Motion 2:
That the statement of accounts (PDF) for the 2010-2011 financial year be accepted.

Moved Jean, seconded Eric. Six votes in favour; none opposed. Motion was declared carried.

4. Appointment of Auditor/Verifier

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2011–30 June 2012, if auditing or verification is required for that period.

Moved Jean, seconded Eric. Six votes in favour; none opposed. Motion was declared carried.

5. Election of Management Committee

One amendment to the motion was received. Lin M Hall removed himself from the list of nominees for the committee and nominated Sigrid Carrera for the vacant committee position. Jean seconded the nomination.

Motion 4 (as amended):
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Rob Unsworth
Secretary/Treasurer: Jean Hollis Weber
Committee member: Sigrid Carrera
Committee member: Ana Young

Moved Jean, seconded Eric. Six votes in favour; none opposed. Motion was declared carried.

6. Management Committee’s Report

Jean presented the Management Committee’s report.

7. General business

There was no general business.

8. Close

Jean declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
11 December 2011