Minutes of 2012 Annual General Meeting

Sunday, 16 September 2012
Held on irc://irc.freenode.net/#odfriend

1. Commencement of meeting

Present:
Jean Hollis Weber
Eric Lindsay
Simon Phipps

Apologies:
Lin M. Hall
Michelle Hallett
Ian Lynch
David Nelson
Gerald Smith
Janet Swisher
Rob Unsworth
Ana Young

A quorum was not in attendance by 30 minutes after the advertised starting time (07:00 Queensland time Sun 16 Sept). However, the Secretary (Jean) noted that she had 8 apologies in hand, 7 of whom had provided proxies which voted “yes” on the motions in the meeting notice, and no one had put forward any additional motions or requests for discussions.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 10-11 December 2011.

Motion 1:
That the minutes of the General Meeting held on 10-11 December 2011 be confirmed as an accurate account of the proceedings of that meeting.

Moved Jean, seconded Eric. Ten votes in favour; none opposed. Motion was declared carried.

3. Accounts

Jean presented the statement of accounts (PDF) for the 2011-2012 financial year.

Motion 2:
That the statement of accounts (PDF) for the 2011-2012 financial year be accepted.

Moved Jean, seconded Eric. Ten votes in favour; none opposed. Motion was declared carried.

Note: a summary financial report is available in HTML. http://www.friendsofopendocument.com/newsite/?page_id=404.

4. Appointment of Auditor/Verifier

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2012–30 June 2013, if auditing or verification is required for that period.

Moved Jean, seconded Eric. Ten votes in favour; none opposed. Motion was declared carried.

Note: Auditing or verification is required if the Association’s assets or revenue exceed specified values in a financial year ($100,000 for Level 1, $20,000–$100,000 for Level 2). This past financial year we were a Level 3 organisation (less than $20,000), so we did not need verification by an external person.

5. Election of Management Committee

No more nominations were received.

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Rob Unsworth
Secretary/Treasurer: Jean Hollis Weber
Committee member: Sigrid Carrera
Committee member: Ana Young

Moved Jean, seconded Eric. Ten votes in favour; none opposed. Motion was declared carried.

6. Management Committee’s Report

Jean presented the Management Committee’s report.

Motion 5:
That the two targeted accounts (ODF Toolkit and OpenFormula) listed for the OpenDocument Fellowship are no longer needed and the remaining money in them should be officially allocated to general funds, to be used for other purposes.

Moved Jean, seconded Eric. Ten votes in favour; none opposed. Motion was declared carried.

7. General business

There was no general business.

8. Close

Eric declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
16 September 2012