Minutes of 2014 Annual General Meeting

Sunday, 12 October 2014
Held on irc://irc.freenode.net/#odfriend

1. Commencement of meeting

Present:
Jean Hollis Weber
Eric Lindsay
Sigrid Carrera
Rob Unsworth

Apologies:
Ian Lynch
David Nelson
Simon Phipps
Gerald Smith
Ana Young

A quorum (6 people) was not in attendance by 30 minutes after the advertised starting time (07:00 Queensland time Sun 12 October). The meeting was adjourned and reconvened a few minutes later. The Secretary (Jean) noted that she had 5 apologies in hand, all of whom had provided proxies which voted “yes” on the motions in the meeting notice, and no one had put forward any additional motions or requests for discussions.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 12-13 October 2013.

Motion 1:
That the minutes of the General Meeting held on 12-13 October 2013 be confirmed as an accurate account of the proceedings of that meeting.

Moved Jean, seconded Eric. Nine votes in favour; none opposed. Motion was declared carried.

3. Accounts

Jean presented the statement of accounts (PDF) for the 2013-2014 financial year.

Note: a summary financial report is available in HTML. http://www.friendsofopendocument.com/newsite/?page_id=451.

Motion 2:
That the statement of accounts (PDF) for the 2013-2014 financial year be accepted.

Moved Jean, seconded Eric. Nine votes in favour; none opposed. Motion was declared carried.

4. Appointment of Auditor/Verifier

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2014–30 June 2015, if auditing or verification is required for that period.

Moved Jean, seconded Eric. Nine votes in favour; none opposed. Motion was declared carried.

Note: Auditing or verification is required if the Association’s assets or revenue exceed specified values in a financial year ($100,000 for Level 1, $20,000–$100,000 for Level 2). This past financial year we were a Level 3 organisation (less than $20,000), so we did not need verification by an external person.

5. Election of Management Committee

Two nominations were received to fill a vacant position on the Management Committee. One was for Simon Phipps, nominated by Jean Weber, seconded by Sigrid Carrera, received on 21 September. The other was for David Nelson, received on 11 October; however, the Rules state that nominations must be provided at least 14 days before the meeting, so his nomination is invalid. The nominees for the five positions are therefore as given in the motion below.

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Rob Unsworth
Secretary/Treasurer: Jean Hollis Weber
Committee member: Sigrid Carrera
Committee member: Simon Phipps

Moved Jean, seconded Eric. Nine votes in favour; none opposed. Motion was declared carried.

6. Management Committee’s Report

Jean presented the Management Committee’s report.

Motion 5:
That the Management Committee’s report be accepted.

Moved Jean, seconded Eric. Nine votes in favour; none opposed. Motion was declared carried.

7. General business

There was no general business.

8. Close

Eric declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
12 October 2014