Minutes of 2015 Annual General Meeting

Sunday, 8 November 2015

1. Commencement of meeting

Present:
Jean Hollis Weber
Eric Lindsay

Apologies:
Sigrid Carrera
Rob Unsworth
Simon Phipps
Gerald Smith
Ana Young

A quorum (6 people) was not in attendance by 30 minutes after the advertised starting time (07:00 Queensland time Sunday 8 November). The meeting was adjourned and reconvened a few minutes later. The Secretary (Jean) noted that she had 5 apologies in hand, all of whom had provided proxies which voted on the motions in the meeting notice, and no one had put forward any additional motions or requests for discussions.

2. Minutes of previous Annual General Meeting

Jean presented the minutes of the AGM held on 12 October 2014.

Motion 1:
That the minutes of the General Meeting held on 12 October 2014 be confirmed as an accurate account of the proceedings of that meeting.

Moved Jean, seconded Eric. Seven votes in favour; none opposed. Motion was declared carried.

3. Accounts

Jean presented the statement of accounts for the 2014–2015 financial year.
Note: a summary financial report is available in HTML.

Motion 2:
That the statement of accounts for the 2014–2015 financial year be accepted.

Moved Jean, seconded Eric. Seven votes in favour; none opposed. Motion was declared carried.

4. Appointment of Auditor/Verifier

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association, if auditing or verification is required for that period.

Moved Jean, seconded Eric. Seven votes in favour; none opposed. Motion was declared carried.

Note: Auditing or verification is required if the Association’s assets or revenue exceed specified values in a financial year ($100,000 for Level 1, $20,000–$100,000 for Level 2). This past financial year we were a Level 3 organisation (less than $20,000), so we did not need verification by an external person.

5. Election of Management Committee

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Rob Unsworth
Secretary/Treasurer: Jean Hollis Weber
Committee member: Sigrid Carrera
Committee member: Simon Phipps

Moved Jean, seconded Eric. Seven votes in favour; none opposed. Motion was declared carried.

6. Management Committee’s Report.

Motion 5:
That the Management Committee’s report be accepted.

Moved Jean, seconded Eric. Seven votes in favour; none opposed. Motion was declared carried.

7. General business

There was no general business.

8. Close

Eric declared the meeting closed.

Minutes recorded by
Jean Hollis Weber
Honorary Secretary
8 November 2015