Notice of 2008 Annual General Meeting

The Annual General Meeting of the Friends of OpenDocument Inc is to be held on 15-16 November 2008.

Place: IRC, freenode, channel #odfriend

Time: UTC 22:00 Sat 15 Nov
equivalent times:
Australia: Queensland – 08:00 Sun 16 Nov
Australia: Sydney, Melbourne – 09:00 Sun 16 Nov
NthAm west coast – 14:00 Sat 15 Nov
NthAm east coast – 17:00 Sat 15 Nov
UK – 22:00 Sat 15 Nov
Other Europe – 23:00 Sat 15 Nov

If you cannot attend, please vote by proxy on the motions below, by contacting the Secretary, Jean Hollis Weber (jeanweber@gmail.com).

Please send any comments or questions related to this agenda to discuss@friendsofopendocument.com

Agenda

1. Attendance and Apologies

2. Minutes

Motion 1:
That the minutes of the General Meeting held on 15/16 December 2007 be confirmed as an accurate account of the proceedings of that meeting.

3. Accounts

Motion 2:
That the statement of accounts (PDF) for the 2006-2007 financial year be accepted.

Note: a summary Cash Flow Report is available in HTML.

4. Appointment of Auditor/Verifier

Note: Auditing or verification is required if the Association’s assets or revenue exceeds specified values in a financial year ($100,000 for Level 1, $20,000–$100,000 for Level 2). This past financial year we were a level 3 organisation (under $20,000), so we did not need auditing or verification; all we needed was a signed statement from the President and Treasurer, which is included in the PDF statement of accounts mentioned above.

Motion 3:
That A Head for Business P/L be appointed to audit or verify the Association’s accounts for the financial period 01 July 2008–30 June 2009, if auditing or verification is required.

5. Election of Management Committee

If there are no additional nominations, please vote on the following motion.

Motion 4:
That the five people nominated for positions on the Management Committee, to serve until the next AGM, be declared elected.

The nominees are as follows:
President: Eric Lindsay
Vice-President: Lin M Hall
Secretary/Treasurer: Jean Hollis Weber
Committee member: Rob Unsworth
Committee member: Ana Young

6. Management Committee’s Report

Here is the Management Committee’s report.

7. General business

Does anyone have any topics to discuss?

8. Close

Jean Hollis Weber
Honorary Secretary